Terms and Conditions

Sikh Sports Association of USA 
05/05/2013 
  
SSA GamesGeneral Rules, Terms, and Conditions 
The information contained within this document is subject to change at any 
time, without notice. Please confirm the latest rules or any doubts with the 
organizing committee. 
   
 Sikh Sports Association of USA 
05/05/2013 
 
 
TABLE OF CONTENTS 
General Rules, Terms, and Conditions 
1. MEANING OF TERMS.............................................................................. 3 
2. BACKGROUND .................................................................................. 3 
3. BASIC PARTICIPATION CRITERIA....................................................... 3 
4. DISPUTES & APPEALS ........................................................................ 4 
5. CONDUCT OF PARTICIPANTS AND THEIR SUPPORTERS ......... .. 4 
6. WAIVER OF LIABILITY – SPORTS & HEALTH INSURANCE.......... 5 
7. REGISTRATION .................................................................................... 5 
8. DECLARATION BY THE REGISTERING PARTICIPANTS .......... 5 
8.1 FITNESS TO ENTER............................................................................... 5 
8.2 INJURY PROCEDURE. ........................................................................ 6 
8.3 RULES ................................................................................................... 6 
8.4. AGE POLICY ......................................................................................... 6 
8.5. PROMOTIONAL MATERIAL............................................................... 6 
8.6 CLOSING DATE FOR REGISTRATION.............................................. 6 
8.7 DRUG POLICY....................................................................................... 6 
8.8 REFUND POLICY.................................................................................. 7 
8.9 INSURANCE........................................................................................... 7 
8.10 SUSPENSIONS .................................................................................... 7 
8.11 FEES ..................................................................................................... 7 
8.12 DISPUTES & APPEALS ..................................................................... 7 
9. PROCEDURE FOR APPEAL.................................................................. 7 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 Sikh Sports Association of USA 
05/05/2013 
 
 
 
 
 
1. MEANING OF TERMS 
In this document: 
 
1.1 The term SSA means Sikh Sports Association of USA. 
 
1.2 The tournament refers to the any annual games held by SSA. 
 
The executive committee or the Games Committee is formed by the SSA Board to 
organize, plan and run this tournament successfully. 
 
The event or technical committee refers to the committee that is responsible to 
organize, plan and run events for each sport that is being held at this tournament. There 
will be a separate event/technical committee for each sport. Various event/technical 
committees are formed by the executive committee. 
 
2. BACKGROUND 
 
2.1. The tournament is an annual event holding competitive sports to accomplish the 
objectives as per the vision defined in the SSA constitution. Participating teams and 
athletes get together from around USA to compete in various sports, such as but not 
limited to, Athletics, Basketball, Hockey, Kabaddi, Soccer, Tennis, Tag Football 
and Volleyball. 
 
2.2. These Games are subject to the SSA General Rules, Terms and Conditions. The 
General Rules, Terms and Conditions are subject to change without notice. 
 
2.3. The participant must be able to demonstrate that he/she has been residing in the 
state/territory/country, which he/she is representing at the Games continuously for a 
minimum of three months before the games. 
 
2.4. The Games is a sports extravaganza, open to all spectators to visit and enjoy. This 
is one of the events of its kind in the USA. 
 
3. BASIC PARTICIPATION CRITERIA 
 
3.1 There are no restrictions as to who can participate, visit and enjoy the Games, 
except that the individual event criteria must be followed. 
 
 
 
 Sikh Sports Association of USA 
05/05/2013 
 
 
 
3.2 If the executive committee or the event committee has cause to suspect that a 
participant does not fulfill event criteria, they reserve the right to ask for the formal 
identification to be provided to prove that the participant meets the event criteria. 
 
3.3 This right will be used whether a protest has been lodged or not. There will be 
random cases chosen throughout the tournament to ensure that this criterion is being 
adhered to. 
 
3.4 In the circumstance that a person cannot provide a proof to satisfy the participation 
criteria, the entire team may be disqualified from the tournament. The games committee 
can exercise this right as soon as they find that the person does not meet the 
participation criteria. 
 
3.5 The games committee forewarns all prospective participants who fall into 
‘DOUBTFUL CIRCUMSTANCES’ (of being able to meet the Basic Participation 
Criteria)to seek clearance from the games committee BEFORE the tournament and 
preferably before registration, to avoid any unpleasant embarrassment and disruption to 
the event(s). 
 
4. DISPUTES & APPEALS 
 
4.1 In case of a dispute, a PROTEST FORM may be lodged as per the formal 
procedures as outlined in item 9 below. 
 
4.2. The games committee reserves the right to the final decision. Once a decision has 
been made, no appeals will be entertained towards the same protest. 
 
5. CONDUCT OF PARTICIPANTS AND THEIR SUPPORTERS 
 
5.1 To preserve the spirit of the Games and to safeguard the well being of the 
participants and their families, the participating teams and their supporters are expected 
to show their best behavior during the Games ON & OFF the field. 
 
5.2. Any supporters of a particular team invading the field of play or court during a game 
and engaging in misconduct of a nature that disrupts the run of play, will be reported by 
the umpires to the Games Committee. 
 
5.3. If found guilty of misconduct the team may be disqualified from the Games. 
Depending on the degree of misdemeanor, the offending team may be barred from 
further and future participation. 
 
5.4. The team managers are requested to make sure they have their supporters under 
control . Team managers are responsible for the conduct of its players and supporters. 
 Sikh Sports Association of USA 
05/05/2013 
 
 
6. WAIVER OF LIABILITY – SPORTS & HEALTH INSURANCE 
 
6.1 While the executive committee will take reasonable precautions, they cannot be 
held liable or responsible for any injuries to individuals or loss of property. 
 
6.2. It is advisable for all participants to have their own (sports injury) insurance, as the 
games Committee will not be responsible in any way. 
 
6.3. Each participant/team (or team manager) must complete the Waiver of Liability 
form (supplied with the Registration Form) . 
 
7. REGISTRATION 
 
7.1 All participants representing a particular Association/ Team/Club will only be 
allowedto play for the Association/Team/Club they have registered with. 
 
7.2. The participant must be able to demonstrate that he/she has been residing in the 
state/territory/country, which he/she is representing at the Games continuously for a 
minimum of three months before the games. 
 
7.3 The registration forms must be received by the games committee on or before the 
prescribed last date, along with the prescribed registration fee. 
 
7.4 After the last date for registration, if the forms are incomplete, without any required 
attachments (such as the Waiver of Liability Form) or without the complete registration 
fee, it will be assumed that the team/participant is not interested in registration and will 
not be registered. 
 
8. DECLARATION BY THE REGISTERING PARTICIPANTS 
 
Apart from the above-mentioned Waiver of Liability declaration when registering, it is 
also assumed that by filling out the Registration Form for the Games, the 
participant/team declare that he/she accepts the following: 
 
8.1 FITNESS TO ENTER 
 
I am in good physical condition and health, making me capable of competing or 
officiating in the number and type of events for which I have entered in the Games to be 
organized by the games committee. 
 
 
 
 
 Sikh Sports Association of USA 
05/05/2013 
 
 
8.2 INJURY PROCEDURE 
 
If I sustain an injury or illness whilst participating in the Games, I authorize medical staff 
(as appointed by the games committee) to perform and administer emergency medical 
attention, as they deem necessary. 
 
8.3 RULES 
 
I will abide by the rules and regulations issued by the sports body organizing the Games 
. I will observe all oral and written instructions given by authorized personnel at the 
Games. I acknowledge that failure to comply with the designated rules may result in my 
disqualification from the Games. 
 
8.4. AGE POLICY 
 
I acknowledge that for the purposes of the Games a participant’s age is determined as 
on the first day of commencement of the games. I acknowledge that I must show proof of 
age when asked for. This proof may be in the form of a valid Driver's License, Passport, 
Birth Certificate etc. Failure to produce acceptable evidence of age when requested may 
result in your disqualification from the event or from the Games. 
 
8.5. PROMOTIONAL MATERIAL 
 
I hereby give SSA the unconditional right to use, at its discretion, photographic pictures 
and personal information on me in any form of media, art, advertising, trade, visual 
documentary, promotional material , merchandise or film coverage of any kind without 
compensation to me or approval by me. The competitors agree that they will not make 
any unauthorized reproductions of the Games logo or use the words "Sikh Sports 
Association of USA" with reference to the Games, or any variation thereon, on any form 
of merchandise, promotional material , personal and team clothing or stationery. 
 
8.6 CLOSING DATE FOR REGISTRATION 
 
Entries received after the cut off date (please refer to the registration form for the last 
date for registration) or those received incomplete, without required attachments or 
registration fee may not be able to participate/compete in the Games and will only be 
accepted with approval of the Executive Committee and the respective sports 
coordinator. 
 
8.7 DRUG POLICY 
 
The Executive Committee condemns the use of classified substances for the purpose of 
performance enhancement. Not only these substances are dangerous to the well being 
of the concerned person, the act of consuming such substances is unfair to other Sikh Sports Association of USA 
05/05/2013 
 
competitors and is contrary to the ethic of sport and incompatible with the Sikh 
philosophy. Any individual who is found/caught handling such substances risks ban for 
LIFE for participation in the tournament organized by SSA. Such individuals and any 
such events will be reported to the Executive Committee for further disciplinary action 
as well as to the relevant police and legal authorities. 
 
8.8 REFUND POLICY 
 
I accept that some sports may fix a maximum number of participants due to venue or 
other restrictions. If my entry into a sport is unacceptable due to insufficient spaces 
being available, I am entitled to a full refund of the sports levy component of my 
registration fee. In the event of withdrawal from the Games after an entry has been 
accepted, no refund of registration/sports fees will be made. 
 
8.9 INSURANCE 
 
I acknowledge and accept that, no Sports/Personal Injury or Health Insurance is being 
provided by the SSA, or the various SSA committees or the owners of the venue. Any 
insurance coverage, if required, must be arranged by the participant or their 
team/club/association etc, at their own cost. 
 
8.10 SUSPENSIONS 
 
in the event that I am subject to any suspension or ban imposed by any sport in which I 
am entering, I will make such information known to the Games Committee and the 
coordinator of the respective sport on the registration form. My entry may be refused or 
cancelled by the Executive Committee due to any suspension or ban. 
 
8.11 FEES 
 
Fees must be paid in full when requested in order to gain entry/participate/compete. The 
Executive Committee cannot run any credits. 
 
8.12 DISPUTES & APPEALS 
 
I will handle all disputes as per these terms and conditions. If I want to appeal a 
decision, I can do so by formal procedure as described below. I will abide by the final 
decision of the Executive committee. 
 
9. PROCEDURE FOR APPEAL 
 
9.1 Complete the Protest Form (see the attachment) and lodge with the Technical 
Committee together with the relevant fee (as prescribed on the form) . The Protest Form 
must be lodged within ONE HOUR of conclusion of the game in dispute. No Protest 
Forms will be accepted without the prescribed fee. The Fee will be refunded if the Sikh Sports Association of USA 
05/05/2013 
 
protest is upheld, but will be forfeited should the protest be lost. 
9.2. The Technical Committee will review the Protest Form and give their 
recommendation to the Executive Committee to make a decision. The manager and 
team captains from each side in question may be asked to attend any meeting related 
to the protest. 
 
9.3. Decision of the Executive Committee once made will be FINAL. 
 
9.4. No further correspondence or appeals will be entertained towards the appeal for 
which a decision has already been made. 
 
PROTEST F 
Protest Form Protest Lodged by: 
Event Name: Event Venue: Other team in the event: Event Date: Time of Conclusion of the event: 
Report by the Team Manager 
 
 
 
 
 
 
 
 
 
(Attach extra pages if required) 
Print Name:- __________________________ Signature:__________________ 
 
FOR OFFICE USE ONLY 
Received By: 
Date:_________________ Time:-_________________ 
 
Decision of the Technical Committee 
 
 
 
 
 
This form must be lodged within ONE HOUR of the conclusion of the event in question 
and MUST be submitted to the Tournament Director along with the FEE of $100 
(team sports) or $50 ( individual sports) before it can be processed. 
mittee 


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